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28 Oct 2019

Part-Time Accountant

Ontario Council for International Cooperation – Posted by ocicoffice Toronto, Ontario, Canada

Job Description

OCIC is seeking an experienced Accountant to join our exceptional team!

Term: 2-3 days/week (15 – 22.5 hours/week)
Deadline: October 31, 2019 10:00 am EST
Salary: $38.00 – $42.00 / Hour
Interviews: Week of November 4, 2019
Level: Part-time, Hourly
Beginning: November 2019 ASAP

BACKGROUND:
The Ontario Council for International Cooperation (OCIC) is an expanding community of Ontario-based international development and global education organizations and individual associate members working globally for social justice.

POSITION DESCRIPTION:
Reporting to the Executive Director, the Accountant will work closely with OCIC staff and volunteers, members, key stakeholders and funders in achieving the Councils’ collective goals outlined in our 2018-2023 “Agenda for Change” Strategic Plan and 2019-2023 “Inspiring Action for Global Citizenship” Global Affairs Canada (GAC) contribution agreement, and furthering our long-term vision.

In conjunction with the Executive Director and the Director of Operations, this position will be responsible for OCIC’s financial activities, including supporting budgeting and forecasting, and leading on account reconciliation and reporting statements of financial position, overseeing accounting activities related to income auditing, accounts payable processing, accounts receivable collection, tax compliance and payroll for OCIC staff, and providing relevant administrative support and services, as requested. The Accountant will work at OCIC during regular office hours, an average of two to three days per week.

PRIMARY DUTIES AND RESPONSIBILITIES:
• Ensure compliance with OCIC’s Finance, Financial Controls and Procurement policy and financial management procedures in order to ensure adherence to Canadian Accounting Standards for Not-for-Profit organizations as well as Global Affairs Canada and other funders’ financial management requirements
• Support the Executive Director and Director of Operations to prepare and manage a comprehensive budget for OCIC including preparing accurate monthly financial statements and reports, and maintain OCIC accounts in accordance with Canadian Accounting Standards for Not-for-Profit organizations
• Prepare financial reports for OCIC, Global Affairs Canada and other funders
• Prepare a draft budget for review by the Executive Director, the Finance Committee and the OCIC Board of Directors
• Maintain the general ledger and oversee financial accounting systems for cash management, accounts payable and receivable, deposits and petty cash; prepare month end transactions; post to and reconcile G/L
• Reconcile bank and investment accounts
• Prepare cheque requisitions and cheques, and ensure invoices and expense reports are supported by necessary documentation
• Oversee the management of all payroll functions including preparing and/or liaising with payroll company on monthly staff payroll
• Ensure accuracy of payroll related filings (T4s, source deduction remittances), and prepare Records of Employment (ROE) as required
• Oversee the management of employee insurance and benefits plans
• Ensure OCIC’s statutory requirements are met including withholding payments (CPP, EI), income tax, HST and employee benefits; prepare and submit HST returns
• Ensure OCIC’s Board contact information is updated and submitted in a timely manner to the Canada Revenue Agency
• Prepare supporting information for the annual audit and liaise with external auditors as necessary, including liaising with auditor on preparation of annual tax return
• Document and maintain complete and accurate supporting information for all financial transactions, and advise on compliance
• In conjunction with the Executive Director and Director of Operations, assist with the preparation of funder-requested financial reports, and help to ensure lease, contract and financial commitments are met in a timely manner
• Prepare annual charitable return for the Ontario Foundation for Global Citizenship (OFGC), and ensure OCIC’s statutory requirements are met for OFGC, including charitable status
• Evaluate software needs to meet OCIC’s financial data processing, control and reporting requirements
• Provide financial management guidance for OCIC staff including support the preparation of budgets for funding applications, and assist with training staff on OCIC’s financial policies and procedures, as requested
• Respond to requests for accounting information in a timely, professional manner
• Uphold the mission statement and values of OCIC, and comply with all OCIC policies and procedures
• Provide relevant administrative support and services, as requested
• Respond to telephone and email inquiries, as necessary

REQUIRED EXPERIENCE, SKILLS & QUALIFICATIONS:
• University degree in Accounting or related field, and/or a minimum of five years’ relevant professional experience including working in accounts payable and receivable, general ledger, payroll and payroll reports
• Strong knowledge of Canadian Accounting Standards for Not-for-Profit organizations
• Extensive experience with data entry, record keeping, budgeting and forecasting
• PC proficiency with MS Office, Excel, Sage 50 and QuickBooks
• Demonstrated experience in services related to payroll such as writing cheques and submitting payroll taxes
• Strong understanding of non-profit business and income tax worksheets and computations
• Capacity to work in close proximity to others
• Demonstrated ability to work independently with minimal supervision to meet multiple and concurrent deadlines
• Detail oriented, with demonstrated leadership experience in finance and financial management
• Clear and effective written and oral communication skills, and numeracy skills
• Proven ability to solve problems and provide an innovative approach to recommending financial policies and procedures
• Demonstrated good judgement, discretion and diplomacy skills
• Strongly preferred: Experience working with funders, such as Global Affairs Canada (GAC)

OCIC’s Values in Practice
OCIC’s work, both internally and as a collective of members, is grounded in our shared vision of global social justice, human dignity and participation for all. Our work is guided by ideals about anti-oppression, human rights, international cooperation, and the appropriate meeting of human needs articulated in a multitude of places by multilateral bodies, states, and civil society groups.

APPLICATION DETAILS:
Qualified applicants are invited to submit a cover letter, CV, and complete contact information for 3 professional references to info@ocic.on.ca by no later than 10:00 am EST, Thursday, October 31, 2019. In your cover letter, please also indicate your available start date. First interviews with short-listed candidates will be conducted in early November, and the position will begin ASAP.

While we appreciate the interest of all applicants, we will only communicate with those shortlisted for an interview.

As an equity seeking organization, OCIC encourages applications from individuals that represent the full diversity of communities in Canada, including complexities of intersecting identities such as ability, age, class, gender, race and sexual orientation.

Job Categories: Accounting. Job Types: Part-Time.

Job expires in 40 days.

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